Registration & fees

Fees

Early-bird fees apply when the payment reaches the organizing company by the early-bird date; after it, the standard fee applies until the standard registration deadline.

What is included

• In person: all sessions on the in-person day, conference materials (proceedings, programme booklet, bag and badge), the gala dinner and coffee breaks — as in 2026; the 2027 package will be confirmed once the venue is contracted.
• Online: an official participation certificate and the proceedings in electronic form, by e-mail after the conference.

How to register

1. 1

   Submit in Microsoft CMT

   Submit a full paper or an abstract by 15 March 2027, prepared with the ECRES Word template.

2. 2

   Peer review

   Every submission is peer-reviewed by the ECRES scientific committee as it arrives. You receive the decision by e-mail as soon as the review of your paper is complete.

3. 3

   Registration form

   After acceptance you receive the registration form by e-mail. At least one author registers for each paper: every fee is €100 lower until 1 April 2027, and the standard registration deadline is 15 May 2027.

4. 4

   Proforma invoice and payment

   Pay by card on the organizer's secure payment page, or by bank transfer or Wise with the details on your proforma invoice.

5. 5

   Confirmation and letter

   You receive the payment confirmation and the official acceptance letter, which you can use for your visa application and your institution.

Payment

• Card payment on the organizer's secure payment page (3-D Secure)
• Bank transfer or Wise, with the details on your proforma invoice

• The payment date is the day the payment reaches the organizing company. For a bank transfer, make sure the full amount arrives: transfer fees are paid by the sender.
• Write your paper ID and "ECRES 2027" in the transfer description.
• Card payments use 3-D Secure: your bank may ask you to confirm the payment in its app or by SMS.
• Accepted papers are published in the proceedings only after the registration fee has been paid.

Five things that slow registration down

These come from the questions authors sent us in 2025 and 2026.

1. 1

   Choose the right participant type

   Listener, regular, student or online: the proforma invoice is calculated from your choice. The student fee needs a valid student ID.

2. 2

   Mark a second paper only if you present one

   Each additional paper by a registered author has its own fee. If two of your papers were accepted, register once and list both paper IDs.

3. 3

   Use an e-mail address you read — and check spam

   The proforma invoice, the payment confirmation and your letter go to the address in the form. Several authors found them in their spam folder.

4. 4

   Bank transfer: make sure the full amount arrives

   Choose the "OUR" charge option so that bank fees are not deducted from the fee, and send us the transfer receipt (SWIFT copy) by e-mail. International transfers can take several days to arrive.

5. 5

   Card declined? Ask your bank first

   Many banks block international card payments or ask for 3-D Secure approval in their app. If the card is still declined, try another card or pay by bank transfer. The card statement and the bank account show the organizing company's legal name, Emirhan Kabalcı – VintEight Konferans Organizasyonu, not "ECRES".

Your supervisor or institution can register and pay on your behalf — tell us whose name and details should appear on the invoice.

Invoices

Invoices are issued by VintEight Conference Organization (Türkiye). If your institution needs its name or VAT number on the invoice, send them before you pay. A proforma invoice comes with the registration details, so your institution can pay directly.

Refunds and visa

Fee calculator